[ Lawn care · Hayden, Idaho ]
24 years of route sheets and paper checks. Now one place, put to work.
The owner has mowed lawns and cleared snow in Hayden for 24 years. He was our first client.
- Status
- Live since Oct 4, 2026
- The business
- Lawn and snow, 24 years
- Where
- Hayden, Idaho
- What we built
- Route and billing app
Made-up customers
[ Before ]
What was eating his week
- 01
Everything ran off paper route sheets and a desktop bookkeeping program from 2018 that isn’t supported anymore.
- 02
Most of his customers don’t use email, and almost all of them pay by check.
- 03
About 140 houses need a snow bill every fall. Then each check has to be matched to the right customer and the right bill, by hand.
[ What we built ]
One place first. Then the work on top of it.
01 · One place
Every house on one board
Every house in the neighborhood, customer or not, sorted by service. Cards move on their own as the work gets done, and one panel shows a house’s whole history.
02 · One place
His records, back to 2002
Everything from his old program moved in, so nothing got lost.
03 · Put to work
Checks read from one picture
One photo of the day’s checks. AI reads each one and records it against the right bill, even a check that covers several months. If it isn’t sure, it leaves that one for him.
04 · Put to work
Snow bills that send themselves
A snow sign-up becomes a bill on its own, by email or printed with a stub to mail back. Reminders are set to go out a week past due, bounced emails get flagged, and a house with a special price waits for him.
05 · Put to work
His handwriting, read
AI read more than two hundred houses off his handwritten sprinkler blow-out pages.
[ What it does now ]
Counted, not guessed.
- houses on one board
- 318
- houses on one board
- As of Nov 1, 2026
- snow bills sent on their own
- 77
- snow bills sent on their own
- As of Nov 1, 2026
- every house’s history, back to
- 2002
- every house’s history, back to
- As of Nov 1, 2026
- checks read from two pictures
- 44
- checks read from two pictures
- As of Oct 24, 2026
- houses read off his handwriting
- 200+
- houses read off his handwriting
- As of Nov 1, 2026
What it took
Late September
Started
1 week in
Snow sign-ups became bills on their own
3 weeks in
Every house on one board, and ten how-to videos inside the app
4 weeks in
Checks read from a picture
[ Straight answers ]
What’s still by hand
- The checks still come in the mail, and somebody still takes the picture.
- Most bills still get printed and mailed, because most of his customers don’t use email.
- We started small, with snow, and move the rest over one piece at a time.
NextHis monthly lawn bills move over next.
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